Cloud Accounting Services

Cloud online accounting services in Sheffield, Doncaster and Northampton

What Is Cloud Accounting?

Cloud-based online-accountancy software and apps are becoming more and more popular because:

  • They are quick and easy to use
  • All data is kept on safe and secure computer servers
  • You and your accountant can see your books in real time
  • Tools and charts help you monitor your finances
  • Real-time online 24/7 reporting

Cloud accounting software is similar to traditional, on-premises, or self-install accounting software, only the accounting software is hosted on remote servers instead of on a traditional computer. This means you access it via an internet browser.

Data is sent into “the cloud,” and is processed remotely. It enables the user to have access to their financials wherever there is an internet connection, meaning you can do business wherever you are, remotely, and it means you’re not tied to a desk!

Many cloud-based packages offer the user the ability to send invoices from their tablet or mobile, meaning you can invoice your customers on the go without having to be back at the office.

Subscription-based models are popular among cloud accounting providers, and in most cases these subscriptions are usage-based. Companies that pay a cloud accounting subscription receive updates to the software as soon as they arrive, with no additional software purchases required.

Why should I convert to Cloud Accounting?

With the use of new technologies at the forefront of businesses in the 21st century, having the ability to log on via any device is a clear advantage to many businesses.

It means you can be flexible with how you manage your accounts, but also it allows your accountant remote access to your businesses financials to provide any advice you may need.

Xero is our preferred cloud accounting package. It reduces the amount of hands-on work that you will need to do, as it can handle invoicing clients automatically, and send reminders when an invoice is overdue. It can also make adjustments to your inventory levels when you have sold some stock, meaning your stock control is up to date!

All your data is saved on the cloud, meaning you no longer need to take backups, and you can even save copies of invoices within Xero, meaning you no longer have to keep paper copies of your invoices.

Is my financial information secure?

Cloud accounting provides an equally secure (and sometimes even more secure) method of storing financial information than traditional accounting software. For instance, a company computer or laptop with critical financial information could be lost or stolen, which could lead to an information breach.

Traditional methods also often require flash drives to transport data, which could be lost or stolen.

Cloud accounting, however, leaves no trace of financial data on company computers, and access to that data in the cloud is encrypted and password protected.

Sharing data is also less worrisome. With cloud accounting, two people simply need access rights to the same system with their unique passwords.

Lastly, cloud providers usually have backup servers in two or more locations. Should one server network go down, you still have access to your data. Information kept just on-premises could be destroyed or damaged in a fire or natural disaster, and may never be recovered.

How much does it cost?

Xero

xero logo

Using Xero, our advisors manage the day to day finances of your business with software that’s smart and easy to use. Xero has 3 packages, each aimed at different sized businesses. Subscriptions start from £10 per month, and we can guide you to which subscription best suits your business.

Quickbooks

quickbooks logo

Sick of spending hours on your bookkeeping? Tried a few software packages and not got on with any of them? QuickBooks online offers you an easy, quick way to get bookkeeping done and get on with running your business. Quickbooks also has 3 packages, starting at £15 per month. Join via Freedom In Numbers, and you will benefit from a reduced subscription of just £10 a month for the premium package (normally £25 per month!).

Spend less time on bookkeeping and more time doing business – contact us now.

Book a free consultation