Company secretarial

Company Secretarial Services

Why choose Freedom in Numbers to help you with company secretarial services?

Keeping on top of all the company secretarial records (known as statutory or company records) that need to be maintained is a whole job in itself.

As soon as there is a change in key information about your limited company, such as a new director or a change of registered office address, you must update the company records held with Companies House. This is a legal requirement.

Maintaining your company records alongside running a business, especially if you’re bringing in new directors or issuing shares to your team is often complicated to do due to the raft of forms to complete.

If this all sounds like more of a headache than you thought or is simply not your strong point, we can take care of keeping your company secretarial records up to date, freeing you up to do the things you like to do in your business.

You must tell Companies House within 14 days if you make changes to key company records, including the address where you keep your records and which records you keep there (this may be your registered office address).

Also held at Companies House are the names and addresses of company directors,  and people with significant control (PSC), or their personal details like a new address.

The Freedom in Numbers team are always on hand to provide support suited to your business, including advice on getting the most out of your finances.

Don’t panic, we’re here to help!

 

What are company secretarial services?

Company secretarial services sounds like the work a secretary usually does, doesn’t it?

Well it actually refers to a service that ensures good corporate governance, effective administration and compliance with legislation, laws and regulations that govern business and industry.

It involves maintaining statutory records, such as the holding of meetings, conduct of board members, any interactions with shareholders and stakeholders and any engagement with government authorities.

One of the most common service under this umbrella is the filing of the confirmation statement.

What services are included in a company secretarial service?

Generally, the main services involved with company secretarial are:

Company formation | Change of company name | Share capital changes | Confirmation statement | Change of directors or shareholders (member) information | Dissolution of a company | Providing a registered office address for a company

There are other company secretarial services not as commonly known too, including amending the articles of association, LLP registration and UK establishment of overseas companies, maintenance of statutory registers and minute books, preparation of notices and minutes of board and general meetings.

It also includes the preparation and filing of forms and resolutions with the Registrar of Companies, attendance at board and shareholder meetings, taking minutes and advising on corporate governance issues and assistance in identifying Persons with Significant Control (“PSCs”) / Relevant Legal Entities (“RLEs”) and setting up the PSC register.

What is a confirmation statement?

A confirmation statement (form CS01) is a document that must be filed annually with companies house.

It is a snapshot of general information about a company’s directors, secretary (if applicable, but not a legal requirement to have one if not a PLC), registered office address, shareholders, share capital and people with significant control.

Do all companies need a company secretary?

Since April 2008, unless there is a requirement in the company’s articles of association (the documents that set out the company information and who runs it etc), the Companies Act 2006 no longer requires private limited companies (‘limited’ or ‘ltd’) to have a company secretary.

Even if the articles do require it, it’s straightforward for the directors of a company to change the articles, subject to any shareholder agreements in place.

Public limited companies (PLC’s) are still required to have a company secretary.  They must have the knowledge and experience achieved by having a professional qualification in accountancy, company secretarial, legal, or recent experience which lead the directors to believe they can act as company secretary.

The company secretary is an officer of the company. This means that they may be criminally liable for company defaults: for example failing to submit the company’s annual return.

Why choose us for company secretarial support?

 

As a business owner, it’s important that you are doing all you can to adhere to the rules set out by Companies House and the Companies Act.

Without keeping tidy records and being timely with your reporting, it is easy to fall foul of these rules and land your company with a fine, or even the dissolution of your company.

At Freedom in Numbers, we’re here to support your business, and take away the stress of the administrative side of business, giving you your freedom back.

Our bespoke bookkeeping services are tailored to your business, and flex to fit the activity of your business.

We offer a monthly fixed fee service that it tailored to your business and will include all the services you’ll need to get started, including dealing with the HMRC on your behalf!

We will save you time and money.

We’re confident that you’ll love our brilliant customer service and have an excellent experience working with us.

 

Still unsure what everything means?

No problem, we’ve got some FAQ’s that will help answer your questions.

How often does my company have to file a confirmation statement?

A confirmation statement should be filed once a year (annually) and will coincide with the date that the company was formed with companies house.

Companies house charge £13 a year for a confirmation statement to be filed. This fee just covers the confirmation statement itself, and not the cost of someone other than you completing it.

A company secretarial service will often charge a fee to manage this for you, including the fee levied by companies house.

What information is included in the statutory registers?

All companies are required by law to keep and maintain up-to-date registers of key details.

These include:

  • a register of members (shareholders),
  • a register of directors,
  • a register of charges (for things like mortgages or finance agreements that require a guarantee),
  • a register of persons with significant control (PSC register).

The details in these registers include (but are not limited to) names, addresses, dates of appointment and resignation for company directors. The details for members (shareholders) include the number and type of shares held.

Failure to keep the registers up-to-date can incur a penalty of up to £5,000.

A company may choose to keep its directors’ home addresses private and to record a service address for them. If so, it will need to keep an additional register showing the directors’ residential addresses, which cannot be seen by the general public.

What do 'charges' mean at companies house?

This doesn’t mean a list of fees payable to companies house.

When a company gives security for a loan, either the lender or borrower should notify Companies House within 21 days by filling in the appropriate form and paying the fee.

Without registration the charge within 21 days, the charge will be void – that is, the loan will still be repayable but the security given will not be valid.

This does not apply to property acquired which is subject to a charge.

Freedom in Numbers - Accounting and Business Support

 

We know running a business can be stressful, and sometimes it’s hard to know where to start.

We’d love to hear from you, and help you revolutionise your finance function.

Let us take the stress away, and help you get back to doing what you love.